A report is a short and concise document that sets out and analyzes a situation or a problem, often making recommendations for future actions. Whenever you write a report, you must bear in mind why you are writing it and for whom you are writing. All reports have a targeted audience.
There are many types of reports – business reports, scientific lab reports, management case study reports, systems analysis reports. . .
Regardless of the type of report, the basic steps in writing are the same:
- Decide on the purpose.
- Make sure you know exactly what’s required.
- Decide on the procedure you’ll follow.
- Think about the structure.
- Gather facts and make notes on what you’ve read.
- Draft the first part of the report.
- Analyze your findings and draw conclusions.
- Make recommendations.
- Revise and rewrite the draft report.
- Present the final version.
Report Writing Style
A good piece of advice is to write to express, not to impress. Here are some tips for achieving this:
- Write paragraphs that each have one main point.
- Use shorter sentences to avoid too much complexity.
- Avoid being informal in academic writing.
- Avoid contractions and abbreviations.
- Use appropriate technical terms, but try to avoid jargon.
- Use punctuation and grammar effectively.
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