Report Writing: The Best Guide for Students

A report is a short and concise document that sets out and analyzes a situation or a problem, often making recommendations for future actions. Whenever you write a report, you must bear in mind why you are writing it and for whom you are writing. All reports have a targeted audience.


There are many types of reports – business reports, scientific lab reports, management case study reports, systems analysis reports. . .

Regardless of the type of report, the basic steps in writing are the same:

  • Decide on the purpose.
  • Make sure you know exactly what’s required.
  • Decide on the procedure you’ll follow.
  • Think about the structure.
  • Gather facts and make notes on what you’ve read.
  • Draft the first part of the report.
  • Analyze your findings and draw conclusions.
  • Make recommendations.
  • Revise and rewrite the draft report.
  • Present the final version.

Report Writing Style

A good piece of advice is to write to express, not to impress. Here are some tips for achieving this:

  1. Write paragraphs that each have one main point.
  2. Use shorter sentences to avoid too much complexity.
  3. Avoid being informal in academic writing.
  4. Avoid contractions and abbreviations.
  5. Use appropriate technical terms, but try to avoid jargon.
  6. Use punctuation and grammar effectively.

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